Evershot

Minutes of the meeting held on 7 July 2008 at 7:30pm in the village hall.

Those present: Councillor Powell (in the Chair)
Councillor Daniels
Councillor Jo Williams
Councillor Jill Williams

In attendance: District Councillor A Frost

Apologies were received from County Councillor Robin Legg, Councillor Bowditch and Councillor Campbell.

Minutes The minutes of the last meeting were agreed and signed as a true record.

Flood Report Mr Ireland reported on the West Dorset Flood Day. Sandbags can be supplied once in every 12 months, either filled, or sand and bags separately. A safe and secure place is necessary for their storage, and transport will be needed to take them to the vulnerable. The clerk was instructed to approach the Estate about storage. Mr Ireland suggested there should be a voluntary group on call to deliver in an emergency. The drain on the new path from Frome Cottages to Tanyard needs more protection.

Village Matters The overhanging ivy at the bus shelter was considered in need of trimming. The clerk was asked to arrange this. Mr Ray Wilton has revarnished the timber work at St John's Well. The handrail at the surgery was discussed, and when the nature of the metal there has been established, a team will be required to paint it. The Parish Notice Board needs some housework, and the clerk was asked to attend to this. The village leaflet was discussed at length, and Councillor Jill Williams is to develop Council's ideas on the subject.

Parish Plan Councillor Powell said the questionnaires had now been delivered to all households and would shortly be collected back. The Steering Group hope to present the Parish Plan to the villagers in the autumn. Councillor Daniels suggested it might be around Harvest Supper time. Councillor Powell said the Steering Committee will pursue this suggestion.

Finance Council is unable to make any donation to the Acorn playgroup at present. Concerning the deposit account, council felt there was no viable option available at present, but further investigation will be made to find a higher rate of interest. It was agreed that funds must be transferred from the deposit account to meet current commitments.

Current Statement: [Details omitted]

Date of the next meeting The date for the next meeting was set for 8 September 2008.

This meeting finished at 8:40pm.

Minutes of the meeting held on 5 November 2007
at 7:30pm in the village hall.

Those present: Councillor Bowditch (in the chair)
Councillor Campbell
Councillor Powell
Councillor Jo Williams

In attendance: County Councillor Robin Legg, District Councillor A. Frost

Apologies were received from Councillor Corbett.

The Chairman welcomed Mr Ben Jones, Ilchester Estates, and introduced him to each member of the council.

Minutes The minutes of the last meeting were signed as correct.

Parish Plan As a result of the Parish Plan evening on 29 October, the village will proceed with a Plan. There have been four volunteers for the Steering Group, and six others to help. The Chairman expressed her pleasure at the outcome of the evening and thanked the council for all their help in making the event so successful.
Mr Ben Jones said the Estate will give support and involvement.

Tanyard Mr Jones accepted that the Tanyard has been neglected for some time and explained that it has now been cleared up and levelled, and that it will be easier to maintain. The Estate intends to keep the area in good order and appreciates the interest and offers of help from the village. The Back Lane development will eventually combine well with the Tanyard area.

Street lighting It was decided to do the remedial work on the lights in two stages, spreading the expense over two years. Councillor Campbell suggested we approach WDDC seeking financial help. He also mentioned low energy bulbs.

Tourist Board Councillor Powell voiced her concern about the cost of this project, estimated at around £400.00. She felt this should be a self-funding venture and not financed from the precept. Coulcillor Campbell felt it would be a focus for meandering visitors, and Councillor Frost suggested a map on the parish board. The scheme is delayed because of funding, but Councillor Powell thought it might be incorporated in the Parish Plan.

Litter bin The clerk is to ask WDDC to place one on the Common in a suitable position.

Community Champion The Council was pleased to nominate Steve Crate who has been a quiet driving force in the village for a long time. A splendid evening took place at Chantmarle to honour the Community Champions from West Dorset.

Code of Conduct Councillor Corbett had attended a seminar on this subject. There are additions to the Code of Conduct which Councillor Bowditch will photocopy and distribute among the council.

Finance [Details under this heading were deleted from this copy of the minutes]

DAPTC donation Council agreed to donate £20 for a retiring gift for David Webb, Chief Executive of DAPTC.

St John's Well The well needs painting and weatherproofing, and this matter will be referred to Councillor Daniels. Councillor Campbell suggested replacing the illustrations every 2/3 years.

Precept Councillor Bowditch stated that the council will overspend on the budget due to the forthcoming work on the street lights. The clerk was instructed to write to the Chief Executive of WDDC expressing concern about the proposal of sending planning applications to parish councils via email.
The Chairman felt the council should be in a position to make donations to local groups as applications for grants are likely to be considered more favourably if backing has been given by the parish council.
Taking into account the expense of the street lights, it was decided to precept for £3,472. A letter will be sent to all residents to explain the rise.

Audit issue Councillor Campbell had been in touch with the auditors and suggested to council that a note should go with the Register of Assets each year to say that the council has considered the values of its assets and is content with them.

Date of the next meeting The date of the next meeting was set for 7 January 2008.

This meeting finished at 9:05pm.

Minutes of the meeting held on 3 September 2007
at 7:30pm in the village hall.

Those present: Councillor Bowditch (in the chair)
Councillor Campbell
Councillor Powell
Councillor Daniels
Councillor Jo Williams
Councillor Corbett
Councillor Jill Williams

In attendance: County Councillor Robin Legg
Apologies were received from District Councillor A.Frost.

Minutes The minutes of the last meeting were signed as correct.

Parish Plan Mr Martin Manning from Halstock was present and gave Council a comprehensive outline, and advice, on how to prepare a Parish Plan for Evershot. The initial move is to set up a Steering Group to handle the project. Simon Thompson, of DCA, who was also present, is on hand to assist in the early stages of developing a PP.

Tourist Board There being no further development, this item was deferred to the November meeting.

Lighting SEC have indicated a sum of £1600 to bring the street lights up to the standard of current electrical regulations. Council decided that after the estimate for this work has arrived, to proceed. The clerk was instructed to write to village businesses to ask for financial assistance.

Council Procedures The clerk was asked to keep reading matter to a minimum in the circulation envelopes, and anything with a deadline should be sent singly for councillors to read.

Finance
Current Statement:
Balance at 2 July 2007: £1,790.07

Less: DAPTA sub £55.70
DAPTA postal charge 3.00
SEC 47.00
BDO audit 58.75
Clerk salary 332.88

Balance at 3 September 2007 £1,292.74

Expected: Clerk salary £332.88
Lighting repairs about £l50

Issues arising from the Audit: The auditors recommend that the council consider reviewing its asset register. Councillor Campbell will pursue this matter.

Date of the next meeting The next meeting was set for 5 November 2007 at 7:30pm. This meeting finished at 9:05pm.

Minutes of the meeting held on 2 July 2007
in the village hall at 7:30pm.

Those present: Councillor Bowditch (in the Chair)
Councillor Campbell
Councillor Powell
Councillor Daniels
Councillor Jo Williams
Councillor Corbett
Councillor Jill Williams

Apologies were received from District Councillor Tony Frost.

Minutes The minutes of the last meeting were signed as correct.

Affordable Housing The Chairman welcomed Mr Andy Lloyd of Dorset Community Action who outlined the principles of a scheme operated in Dorset. The scheme incorporates houses to rent and houses to buy, but is dependent on exception sites being offered by landowners at less than the market value.

Adoption of the new Code of Conduct
MOTION: That this Council adopts the Code of Conduct for Parish and Town Councils, including paragraph 12, section 2.
The motion was proposed by Councillor Bowditch, seconded by Councillor Daniels, and agreed unanimously.

Parish Plan Council studied the Plan of a local village. Discussion followed. There were mixed feelings in council and the matter held over until the next meeting.

Tourist Board Ideas on the format and presentation were discussed.

Vitalise Council rejected a donation to Vitalise.

Finance
Balance at 28 May 2007 £1790.07

Cheques still to be paid:
SEC £47.00
DAPTC £55.07 & £3.00
Clerk £332.88
Expected: Audit £50.00

The need for a reserve account was mooted.

Date of the next meeting The next meeting was set for 3 September 2007 at 7:30pm.

This meeting finished at 8:35pm.

Minutes of the meeting held on 28 May 2007
in the village hall at 7:30pm.

Those present: Councillor Bowditch (in the Chair)
Councillor Campbell
Councillor Powell
Councillor Daniels.

In attendance: County Councillor Robin Legg, District Councillor Frost.

Minutes The minutes of the last meeting were signed as correct.

Introduction of new councillors Councillor Bowditch welcomed Councillor Powell and Councillor Daniels and then introduced 3 co-opted Councillors.
Jo Williams, Proposed: Councillor Bowditch, Seconded: Councillor Powell.
Jill Williams, Proposed: Councillor Bowditch, Seconded: Councillor Campbell.
Dan Corbett, Proposed: Councillor Bowditch, Seconded: Councillor Campbell.

All three then signed the Declaration of Office and revised code of conduct.

Tourist Board After studying the WDDC specimen poster, council felt a big poster should be at the holm oak, and perhaps smaller ones printed for use at the hotel and pub. Councillor Powell is to pursue the matter of design and cost.

'Parish Plan' The new council was not cognisant with this scheme. The clerk will circulate all the data available, and defer the matter to the next meeting.

St John's Well Councillor Daniels agreed to inspect the Well annually.

SID (Speed Indicator Device) As there is no support from DCC or the police for the hand held radar device scheme, it was decided to keep to the SID. Councillor Legg said he would try for a 30 mph sign at Holywell.

Evershot drains and flooding The clerk was instructed to write to DCC urging them to give serious consideration to upgrading the main surface water drains.

Tanyard Councillor Bowditch thanked all who supported the Spring Clean on 15 April which proved to be a great success. Tanyard generally is a mess and it was decided to approach the Estate to put it into some order that the village can maintain voluntarily.

Finance

Current Statement:

Balance at 5 March 07: £1239.09
Less
Clerk's salary: £332.88
Clerk's expenses: £132.62
Insurance: £250.32
Electricity: £97.20
Village Hall hire: £36.00
£849.02
Subtotal: £390.07
Plus
Precept: £1400.00
Total: £1790.07

Expenses to come: SEC: £47.00, DAPTC: £55.07 and £3.00.

The parish accounts for the year ended 31.03.07 were presented, approved and signed.
It was proposed by Councillor Bowditch and seconded by Councillor Campbell to authorise payment for continuing membership of DAPTC.
The clerk's salary shall be kept in accordance with NALC guidelines, and to take back payment whenever necessary.
Councillor Bowditch and Councillor Campbell agreed to be authorised signatories in the new council.
The Audit Commission Annual Return and Statement of Assurance was studied and approved by each member of the Council and duly signed by the Chairman.
Connecting Dorset. Council wish to decline at this stage, with an option to link up at a later stage if possible.

Date of the next meeting The date of the next meeting was set for 2 July.

This meeting ended at 8.50 pm.

THE EVERSHOT PARISH COUNCIL Effective from 29 May 2007
Chairman: Sharon Bowditch, 12 Fore Street, Tel: 83442
Vice Chairman Richard Campbell, Pipers Hey, West Hill, Tel: 83366 mobile: 07831132641
Councillor Hilary Powell, 3 Fore Street, Tel: 83423
Councillor Chris Daniels, Old Gospel Hall, Back Lane, Tel: 83302
Councillor Jo Williams, 27 Fore Street, Tel: 83661
Councillor Dan Corbett, 1, Fore Street, Tel: 83585 / mobile 07759 296937
Councillor Jill Williams, 10 Fore Street Tel: 83578
Joy Skinner, clerk.

Minutes of the meeting held on 5 March 2007
in the village hall at 7:30pm.

Those present: Councillor Wasilewski (in the Chair)
Councillor Williams
Councillor Lock
Councillor Campbell
Councillor Bowditch

In attendance: District Councillor A Frost.

Apologies were received from Councillor Crate.

Minutes The minutes of the last meeting were signed as correct.

Street Lighting Having considered 3 estimates to inspect the state of the street lights, it was decided to accept the estimate from SEC.

SID and Community Speed Watch After discussing the possible purchase of a SID, council wish to pursue the handheld radar device scheme.

Sustainable Community Strategy The consultation document was duly completed. The Chairman urged that Evershot should have a Parish Plan.

May election It is likely that some councillors will not stand again, and the Chairman suggested a notice be inserted in The Chimes, and residents be alerted by means of flyers.

Post Offices In collaboration with council, the Chairman completed the Post Office Network consultation response form.

School Car Parking Council is waiting to know if the school has land available for parking.

Village matters The Millennium board is in need of varnishing and repair. The matter of the Tourist Board is deferred to the May meeting. Concerning the possibility of the graveyard becoming full, there is potentiality of extending through the wall towards St John's Well.

The idea of entering the Dorset Village of the Year competition was rejected. It was decided to take part in the West Dorset Spring Clean during April. District Councillor Frost will supply gloves and sacks, and Sunday 15 April was chosen as the day to tackle this.

Gospel Hall 1/E1061002089 The councillors were concerned over the refusal of this planning application. Mr Daniels said he would appeal and ask for EPC support. The Council will write to the Chief Executive of WDDC expressing their concern and frustration that their views were totally ignored.

Parish Plan Deferred to the May meeting.

Finance Current Statement:

Balance at 8 January 07:
£1279.09

less:
£5.00 photocopying
£10.00 Chairman's seminar
£25.00 Clerk's training

Balance at 5 March 07:
£1239.09

Expected expenditure:
£332.88 Clerk's salary
£36.00 Village hall hire
£100.00 Clerk's expenses
£210.00 Street light inspection

Date of the next meeting The Annual Village meeting will take place on Monday 14 May 2007 at 7:00pm, followed by the AGM of Evershot Parish Council, followed by Evershot Parish Council meeting.

This meeting ended at 8:45pm.

Minutes of the meeting held on 7 January 2007 in the village hall at 7:30pm.

Those present: Councillor Wasilewski (in the chair)
Councillor Williams
Councillor Lock
Councillor Bowditch

Apologies were received from County Councillor Legg, District Councillor Frost, Councillor Crate and Councillor Campbell.

Minutes The corrected minutes of September 2006 meeting were signed, and the minutes of the last meeting were signed as correct.

New Councillor No progress has been made.

Car parking at the school Council has received from the school a copy of their Transport Plan, which includes a proposed car parking space, and a request that EPC should apply to DCC for possible funding. The clerk has replied to school enclosing copies of the correspondence with DCC who have refused funding this year.

Community Speed Watch Should the police endorse the idea of local residents operating such a scheme, it was decided to invite the Chairman of South Somerset Community Speed Watch Group to come and advise how to manage it.

Street lighting After considering the estimate from SEC to inspect and report on the condition of the brackets, council felt two more estimates should be sought.

Planning - The Common Mr Scrace's response to council's letter was read aloud. The Estate will advise EPC when a positive plan has been reached.

Tourist Information Board Councillor Wasilewski suggested a tourist board be placed in the village. Council considered the idea favourably, and discussion followed about the site. It was decided to seek help from the Tourist Board.

Railway Station Mrs Kingston is progressing towards the reopening of Evershot railway station. There are 100 signatures on a petition, and Rt Hon. Oliver Letwin supports. Council wished a letter be sent to Mrs Kingston expressing solidarity.

Dorset Safe Scheme It was felt that it might be more advantageous to the elderly to have their doors equipped with locks and chains before they are burgled rather than after. To this end council decided to take care of the matter internally. The clerk was asked to respond to Safe Partnership Limited.

Finance Current statement
Balance at 7 November 2006: £1658.97

less:
SEC £47.00
Clerk salary: £323.88
£379.88

Balance at 8 January 2007: £1279.09

The idea of a Reserve account was mooted.

Date of the next meeting The next meeting was set for 5 March 2007.

This meeting finished at 8:35pm.

Minutes of the meeting held on 6 November 2006 at 7:30pm in the village hall.

Those present: Councillor Wasilewski (in the chair)
Councillor Williams
Councillor Crate
Councillor Lock
Councillor Campbell
Councillor Bowditch

In attendance: District Councillor A. Frost

Minutes There was found to be an error in the recording of last meeting's minutes. This will be corrected and the minutes will be presented at the next meeting.

Vacancy on Council The clerk was asked to write and thank Ms.Potter who has resigned. There has been no response to the published notice inviting a new councillor and the Chairman suggested discussing co-option after this meeting.

Car Parking at the School There has been no reply from the school on this subject. The Chairman had approached DCC for financial assistance to provide parking but that will not be available. Councillor Bowditch stressed the inconvenience caused by Summer Lodge guests using No.7 Fore Street. The clerk is to write to Summer Lodge.

Community Speed Watch Ash, south Somerset, is involved in a trial scheme in which local residents are trained to operate a speed monitor. The clerk was asked to check on the success of this. DCC have indicated their intention to check vehicle speeds in Holywell, and also that the road through Evershot is not the ideal route for transit lorries. Councillor Bowditch reminded the Council that it is mainly local lorries delivering locally using this route, and Councillor Crate added that Evershot as a sustainable village must accept this traffic. The clerk was asked to stress the continuing concern in Holywell in the reply to DCC.

Dog Control Council considered the questions set in the consultation document from WDDC and felt they were not relevant to Evershot. Councillor Frost mentioned the idea of the Dog Warden visiting villages unannounced, and Council felt it could consider this idea if necessary.

Finance
a) Precept. Much thought was given to the state of the light brackets in the village, and it was decided to ask SEC to assess their expected life span. It was decided to set the precept at £2,800.

MOTION That this council requests a precept of £2,800 for the year 2007/08.
Proposed: Councillor Wasilewski
Seconded: Councillor Williams

b) Fidelity Guarantee. The auditors have drawn attention to this matter but Council felt that the terms of our insurance are adequate.

c) Current Statement.
Balance at 11 September £733.13
add precept £1400.00
£2,133.13

less:
Audit fee £58.75
Clerk expenses £35.53
Clerk salary £332.85
SEC £47.00
£474.13

Balance at 7 November £1659.00

Date of the next meeting The next meeting was set for 8 January 2007.This meeting finished at 8:40pm.

Minutes of the meeting held on 11 September 2006 at 7:30pm in the village hall.

Those present: Councillor Williams (in the chair)
Councillor Lock
Councillor Potter
Councillor Bowditch

In attendance: County Councillor Robin Legge.

Apologies were received from Councillors Wasilewski, Crate, Campbell and District Councillor Frost.

Minutes The minutes of the last meeting were signed as correct.

Regional Spatial Strategy The council had no comments to make and the clerk was asked to respond accordingly.

Draft Conservation Area Appraisal of Evershot The clerk was instructed to write WDCC to correct the many errors in the Evershot section of this draft. The council had no further comment.

Bus Service The current bus time-table, dated 24 July 06, shows it to be extremely difficult for young people to get to and from their places of education. The clerk was asked to point this out to the Public Transport Coordinator.

Sustainable Communities Bill Mr Oliver Letwin's letter was read to the Council who decided to accept his offer to come and talk about the work he is involved with in this connection.

Traffic in Evershot The traffic analysis of SID was discussed, and it was decided to investigate the possibility of obtaining a grant for a flashing sign. Council considered 20 mph signs around the school to be necessary.

Pest Control Rats have been observed in the village, and the clerk was asked to take appropriate action.

Finance
Current Statement:

Balance at 3 July £1,016.92
Add VAT rebate £102.31
Subtotal £1,119.23

Less Cash (HM 80th) £43.22
Clerk's salary £332.88
DAPTC £10.00
Subtotal £386.10

Balance at 11 September £733.13

Expected expense
Audit fee £58.75
Clerk salary £332.88
SEC £?

Date of the next meeting The date of the next meeting was set for 6 November. This meeting finished at 8:30pm.

Minutes of the meeting held on 2 July 2006 at 7:30pm in the village hall.

Those present: Councillor Wasilewski (in the Chair)
Councillor Williams
Councillor Crate
Councillor Lock
Councillor Campbell
Councillor Bowditch

Apologies were received from Councillor Potter and County Cllr Legge.

Minutes The minutes of the last meeting were signed as correct.

Introduction of new councillor Councillor Wasilewski introduced Sharon Bowditch, a co-opted councillor, who signed the Declaration of Acceptance of Office.

St John's Well Councillor Crate reported the annual inspection found all to be in order at St John's Well.

Community Decline and Charter: A campaign for a modern democracy empowering citizens and local councils Councillor Wasilewski proposed the Council should support this. All in favour.

Bus Service The latest timetable shows there is no bus to Yeovil or Dorchester at a time suited for people going to work or college in those towns. Neither is it possible for anyone to go to Dorchester and back in the same day which precludes anyone from working in Dorchester. The clerk was asked to write to DCC and emphasise these points.

Village Matters The clerk handed copies of the draft Regional Spatial Strategy for the South West to councillors.

Street Lighting It was decided to continue with the present method of maintenance, but to replace with longer life fluorescent lamps as and when the present ones cease.

Tea party Felt to be a success, letters of thanks had been received, and a complimentary article appeared in the Chimes. Councillor Wasilewski thanked councillors for their contributions to this event.

Summer Lodge Most councillors had received letters from Mrs Tollman's solicitors, and replies will be sent in due course.

Finance The Audit Commission Annual Return and Statement of Assurance was studied and approved by each member of the Council and duly signed by the Chairman. Councillor Wasilewski gave a vote of thanks to the Internal Auditor, Mr Ray Wilton. Councillors agreed that the clerk must draw up a Register of Assets. Councillor Crate said the Risk Assessment list for 2006 had been checked and was in order.
It was agreed that the clerk's salary should continue to be in accordance with NALC guidelines.
Current Statement:
Balance at 8 May 2006 £105.64
add precept £1400.00
£1505.64
less Southern Electric £90.27
DAPTC £54.63
SEC £94.00
Community First £249.82
£488.72
Balance at 3 July 1006 £1016.92
Expected expenditure:
party expenses £45.00
Clerk's salary £332.88

Date of the next meeting The date of the next meeting was set for 11 September at 7:30pm.

This meeting finished at 8:20pm.

Minutes of the meeting held on 8 May 2006 at 7:30 pm in the village hall

Those present: Councillor Wasilewski (in the chair)
Councillor Crate
Councillor Potter
Councillor Williams
In attendance: District Councillor A Frost

Apologies for absence were received from Councillor Lock and County Councillor Robin Legge.

Minutes The minutes of the last meeting were read and signed as correct.

Introduction of new councillors Councillor Wasilewski introduced Richard Campbell as a co-opted councillor. Councillor Campbell signed the Declaration of Acceptance of Office. Mrs Sharon Bowditch, also a co-opted councillor, tendered her apologies for her absence from this meeting.

Angel Autos Councillor Williams attended the hearing for this development, and, although seven people spoke against the plan, the DCC gave consent as expected. It was noted that County Councillor Mr Robin Legge did not attend the meeting. A video had been shown to demonstrate the noise of the shredder. The council felt it imperative to check and monitor the situation and be alert to the installation of a granulator.

HM 80th Birthday Councillor Wasilewski mooted a birthday party for HM to take place in the Village Hall on June 10th. Council supported this.

Finance The accounts for the year ended March 2006 were presented, approved and signed.

DAPTC: Councillor Wasilewski proposed, and Councillor Potter seconded, the authorisation of the annual subscription to DAPTC for continuing membership.

Current Statement:
Balance at 13 March 2006 £520.70
Deduct: Village hall hire £24.00
Clerk's salary £323.13
Clerk's expenses £67.93
Balance at 8 May 2006 £105.64
Add: Precept £1400.00 (£1505.65)
Expected expenditure: Southern Electric £90.27
DAPTC Sub. £54.63
SEC £47.00

The purchase of a shredder was discussed again but no decision reached.
The quote from Zurich Municipal for insurance was discussed. The policy has not yet arrived, but the council felt that when it has been studied this insurance scheme would be acceptable.

Date of the next meeting The date of the next meeting was set for 3 July at 7:30pm in the village hall.

Minutes of the meeting held on 13th March 2006 at 7:30pm in the village hall

Those present: Councillor Wasilewski (in the chair)
Councillor Mors
Councillor Potter
Councillor Williams

In attendance: District Councillor A. Frost

Apologies were received from Councillor Crate and Councillor Lock.

Minutes The minutes of the last meeting were read and signed as correct.

Angel Autos, Wardon Hill Ms Crooks, representative of White Young Green Environmental, agents for this development, explained that the application was to operate a tyre shredder within an authorised building and showed photos of this machinery. The site is a treatment centre authorised by the Environment Agency and offers good access. Vehicle routes will be authorised by Angel Autos. She produced samples of dust and shredded metal, and explained the noise level will be minimal. Concern was expressed about the noise level of the inevitable installation of a granulator at a later date, but Ms Crooks had no data available about this. Councillors agreed to protest against such a development in AONB as it was felt that an eventual industrial site on Wardon Hill was outside the Dorset Plan.

The Common This was deferred to the May meeting.

Street Lighting The clerk to investigate further details on the DCC Street Lighting PFI Project.

Drainage The clerk to write to District Highways Engineer acknowledging work at 36 Fore Street.

Power Cuts in Evershot SEC have confirmed they will upgrade the substation and also lay a new cable to Summer Lodge. This will rectify the loss of power to the village.

Finance Cost of shredders was produced, and the clerk was advised to investigate further.

Current Statement:
Balance at 9 January: £525.70
less: Copy Statement £5.00
New Balance: £520.70
Expected expenditure:
Clerk's salary
Clerk's expenses
Village hall hire
SEC Rectory house light

Date of next meeting The Annual Village meeting will take place on Monday 8th May 2006 at 7pm, followed by the AGM of Evershot Parish Council, followed by Evershot Parish Council meeting.

This meeting finished at 8:45pm.

Minutes of the meeting held on 9 January 2006 at 7:30pm in the village hall.

Those present: Councillor Wasilewski (in the chair)
Councillor Mors
Councillor Crate
Councillor Lock
Councillor Potter
Councillor Williams

In attendance: District Councillor A Frost

Councillor Pearce handed the clerk her letter of resignation from the Council and left the premises. The clerk was asked to write to her.

Minutes The minutes of the last meeting were approved and signed as correct.

Emergency Planning Committee Mr lan Baird was elected Chairman, the next meeting is set for 24 January and minutes will be produced then and thereafter.

Flood Warden's Report Flooding in Evershot is caused by water coming into the village from Lewcombe, East Hill, and Back Lane, bringing debris with it and thereby blocking the drains and underground sewerage, thus creating surface flooding. The solution is to keep gullies clear. EPC are in contact with DCC who now assist more often with rodding out and street cleaning. The Estate have introduced chisel ploughing and are considering the times of harvesting and ploughing. Mr Ireland has asked the Estate to investigate the possibility of diverting water from Lewcombe by providing a ditch from Girt Lane to St Blaise, thus diverting water into St Blaise drive. He is awaiting a response.

He mentioned that the drains for the new property on Common Farm present a potential problem - all soakaways fall into a 4in drainpipe. Plan C for Common Farm is not yet to hand.

The Environment Agency is preparing a Handbook for Flood Wardens.

Councillor Wasilewsk thanked Colin Ireland for his reliable assistance.

Common Farm The Estate has not provided any further information, and it was decided to invite Mr Scrace to the next parish meeting.

Finance
Current Statement: Balance at 7 November 05 £849.35
Balance at 9 January 06 £849.35
less: Clerk's salary £323.13
£526.22

The Clerk was asked to investigate the purchase of a shredder.

Date of the next meeting The date of the next meeting was set for Monday 13 March 2006.

This meeting finished at 8 pm.

Minutes of the meeting held on 7 November 2005 at 7:30pm in the village hall.

Those present: Councillor Wasilewski (in the chair)
Councillor Crate
Councillor Pearce
Councillor Lock
Councillor Potter
Councillor Williams

In attendance: County Councillor Robin Legge
District Councillor Tony Frost

Apologies for absence were received from Councillor Mors.
Councillor Crate raised the subject of reasons for absence and said it is not a legal requirement that any Councillor should give a reason for absence from a parish council meeting.

Minutes The minutes of the last meeting were approved and signed as correct.

Formation of Emergency Planning Committee The Chairman announced that this committee would have its first meeting on l5 November. Jill Williams, Messrs Ireland, Campbell, Crate, Baird, Bridget Wasilewski and the Clerk would be present.

Street Lighting After much discussion it was decided to proceed and change all the light bulbs in one operation, but only with a written guarantee from SEC and that the new bulbs should be consistent with conservation lighting. The clerk reminded the Council that this scheme must be delayed until next year.

Rectory House parking Councillor Wasilewski has spoken to the new headmaster who is sympathetic to this problem. He will ask the Estate for extra parking space and also distribute a questionnaire to parents inviting their comments. It was agreed that congestion cannot be avoided at put down and pick up times for the children.

Domestic business The clerk was asked to write letters of appreciation and thanks to all the officers and others who do so much to serve the community.
The clerk asked the Council to address the matter of how long literature and publications etc should be kept, as it needed so much space. It was decided that the clerk should destroy all extraneous publications beyond three years' date.

Finance
Current Statement:
Balance at 5 September 05 £645.65
plus Precept £900.00
Subtotal £1,554.65

less FOSSA donation £70.00
SEC £88.13
Clerk's expenses £27.29
Clerk's salary £323.13
Disposal of wasp nest £50.00
SEC £47.00
Ray Wilton £41.00
Stoy Hayward (audit) £58.75
Subtotal £705.30

Balance at 7 November 2005 £849.35

Precept. Councillors considered the projected expenditure 2006/7 and decided the precept should be set at £2,800.

MOTION: That this Council requests a precept of £2,800 for 2006/7
Proposed: Councillor Wasilewski
Seconded: Councillor Crate
All in favour. Motion carried.

The audit Annual Return and the issues arising from it were passed round for Councillors to study, and all approved.

Date of next meeting The date of the next meeting was set for 9 January 2006.

This meeting finished at 8:30pm.

Minutes of the meeting held on 5 September 2005 at 7:30pm in the Village Hall

Those present: Councillor Wasilewski (Chair)
Councillor Crate
Councillor Lock
Councillor Mors (Minutes)
Councillor Pearce
Councillor Potter
Councillor Williams

In attendance: County Councillor Robin Legge
District Councillor Tony Frost

Apologies for Absence and Reasons for Absence Apologies for absence by reasons of a commitment elsewhere were received from Mrs Skinner, the Parish Clerk.

Councillor Crate asked for clarification of the term "reasons for absence". Councillor Wasilewski explained that there was no intention of prying into personal reasons for absence but that, under the regulations, a record of absences and reasons was required to ensure a councillor's continued eligibility to serve. Mrs Skinner was asked to provide a copy of the relevant regulation for the next meeting.

Minutes The minutes of the last meeting were approved and signed as correct.

Public Half Hour No items were raised.

A37 Signs Councillor Mors proposed, and the Council agreed, that Mrs Skinner be asked to write a letter to Dorset County Council, copied to West Dorset District Council, Frome Valley Parish Council and the Ilchester Estate expressing concerns over the nature of the new road signs at the A37/Evershot junction and the way in which they had been provided without any local consultation. Criticism would be made under 3 headings: environmental impact, road safety and financial propriety. County Councillor Legge added his support to the proposal and suggested that the signs might be larger than that approved by County Highway Regulations. He agreed to look into this on behalf of the Parish Council, but that this should not hold up transmission of such a letter. Councillor Potter asked that the letter include comment on restricted road visibility on entering the A37 from Batcombe Down.

Street Lighting In answer to a question raised by Mrs Williams during a previous Public Half Hour, Councillor Wasilewski advised that longer life light bulbs could be made available for Evershot's street lights, but that the added cost would be 294. It was suggested that one by one replacement as old bulbs failed might be more cost effective than a one off replacement for the whole village. Mrs Skinner was asked to provide a cost analysis of total replacement/gradual replacement/no change in preparation for the next meeting.

Drains The Parish Council had received notice from Dorset County Council that to provide new drainage outside Laundry Cottage would require a complete overhaul of the Fore Street drainage and sewage system. There appeared to be little or no coordination between drainage and sewage authorities at County Hall, and Mrs Skinner was asked to seek further clarification as a matter of urgency. Councillor Pearce expressed particular concerns in the light of extended use of the Evershot Village Shop and planned new properties in the village. In the meantime, owners of vulnerable properties were advised to have flood boards fitted. These would have to be at personal expense.

Road Repairs Councillor Wasilewski advised that Dorset County Council had been thanked by the Parish Council for the excellent repair to the heavy vehicle damage in the driveway at Rose Cottage, East Hill.

Rectory House Parking Councillor Wasilewski advised that, in response to a letter received by the Council from Mr Skinner, the owner of Rectory House, guidance had been sought from the Police on the legality of parking at the junction of Fore Street and Summer Lane.Police advice was that parking within 1Om of the junction was not illegal but that parking on the pavement was. The Police further advised that any action to reduce parking would need to be taken by the school and the parents. Councillor Wasilewski agreed to speak to the new Headmaster in the first instance and to follow up with a letter. If there were still no resolution to the problem, a further approach would be made to the Police.

Litter Bins and Household Rubbish Councillor Wasilewski advised that the District Council had turned down a request for dog waste bins in the village as they had no means of emptying them. They were, however, prepared to accept dog waste in ordinary public waste bins if it were suitably wrapped. Guidance stickers were available for public bins to this effect. Councillor Potter asked that new bins, with stickers, be provided in Back Lane at the end of The Tanyard and at the end of the footpath from The Acorn. It was agreed that Mrs Skinner should request these from WDDC.

Councillor Pearce advised that domestic waste bins and black bags in Back Lane were being put out too soon in the week for the Friday collection, resulting in their destruction by animals. It was agreed that Mrs Skinner should prepare a letter for residents of Back Lane requesting that this practice cease. Councillor Pearce volunteered to hand deliver the letter.

District Councillor Frost advised that anyone physically unable to lift their rubbish bins or bags to the road edge should make this known to the District Council, who in turn would instruct their operators to collect directly from doorways. This practice was working well at a number of addresses in Corscombe.

Evershot Poor Lands Trust Councillor Mors advised that all of the legal actions required to rename the Trust had now been completed and that, henceforth, the Trust would be known as The Strangways Village Trust. The change had been brought about by a recognition that the original name was inappropriate in the 21st century.

Evershot Emergency Plans and Flood Plan Councillors Wasilewski and Williams had attended a one day seminar on this subject at County Hall. There was a need for Parish Councils to plan for a range of emergencies such as floods, 'flu epidemics, major accidents and acts of terrorism. Plans should include lists of resources, people with particular skills, communications and mustering points, action centres (eg, vaccination points) and lists of vulnerable people. There was a need for discretion in the preparation and dissemination of some of this information, in particular with regard to vulnerable people. Councillor Pearce expressed concern that such a plan might eclipse the already excellent mutual assistance that went on in the village and that some of this might cease if people assumed that all such actions had become the responsibility of the Parish Council. Councillor Wasilewski gave an assurance that this would not be the case and that the plan was merely intended to consolidate information such that, during a crisis, no required actions or vulnerable people were missed, and to ensure that all the support necessary could be given to the emergency services. Councillor Wasilewski suggested that further discussion on the subject should take place in an "in camera" meeting of the Council.

Councillor Wasilewski welcomed Mr Colin Ireland as the newly appointed Evershot Parish Flood Warden and thanked him for taking on the role. Mr Ireland agreed to address the next Parish Council meeting on future plans.

Local Environment Quality Councillor Mors advised that the new Neighbourhoods and Environment Act 2005 would take effect from the spring of 2006. The Act gave Parish Councils powers to issue fixed penalty notices for offences of littering, graffiti, fly-posting and those related to dogs (fouling, off leads, exclusion and number owned). These were powers and not duties and would need to be used only in the most extreme of cases and after a significant period of consultation and encouragement. It was assumed that the burden of proof would be the same as that used by the courts and that individuals would have the same rights of rebuttal and defence. It was thought extremely unlikely that Evershot would ever need to apply the Act but that councillors and the public should be aware of its existence.

Village Shop Councillor Wasilewski proposed that a letter of thanks for 19 years of service to the village be sent by the Parish Council to Jerry and Daphne Davies on the occasion of their retirement from the Village Shop and Post Office. The proposal was seconded by Councillor Lock and agreed unanimously.

Councillor Wasilewski reported that she and Councillor Mors had had a very productive meeting with Mrs Beatrice Tollman, the new owner of the shop premises, and that she was encouraged by the promises of expansion and assurances that the Shop and Post Office would continue to be developed as a comprehensive facility in the village. These sentiments were reiterated by Mr Jonathan Raggett, the Managing Director of Red Carnation Hotels, who was in attendance at the Parish Council meeting. Mr Raggett confirmed that the premises had been bought for their use as hotel staff accommodation, but that Red Carnation Hotels was committed to the management of the Shop and Post Office as an important service to the village. Councillor Wasilewski also reported that Mrs Barbara Redmill had been appointed as the new manager for the Shop and Post Office and would take up her appointment in about 2 weeks. In the meantime, the shop would be opened for restricted hours (9 until 10 and 12 until 3) by volunteers from the village and by staff from Red Carnation Hotels. Councillor Wasilewski warned that the Shop would have to close for a short period at some time in the future during renovations.

Finance
MOTION: That this Council should make a donation to FOSSA. The motion was proposed by Councillor Wasilewski, seconded by Councillor Lock and agreed unanimously that FOSSA be granted a donation of 70.

MOTION: That this Council approve the Annual Return and Statement of Assurance. The motion was proposed by Councillor Potter, seconded by Councillor Pearce and agreed unanimously that Councillor Waslilewski sign the audited accounts.

CURRENT STATEMENT:
Balance at 4 July 2005 684.65
Deduct DAPC subscription 30.00
Balance at 5 September 2005 654.65

Expected expenditure:
Audit fee 50.00
Clerks quarterly salary 323.13
FOSSA 70.00

Expected credit (1st week October 2005):
Precept 900.00

Date of Next Meeting The next meeting would be in the Village Hall at 7:30pm on Monday 7 November 2005 This meeting closed at 8:40pm.

Minutes of the meeting held on 5 July 2005 at 7:30 pm in the village hall.

Those present:
Councillor Wasilewski (in the Chair)
Councillor Mors
Councillor Crate
Councillor Pearce
Councillor Potter
Councillor Williams

The Chairman welcomed and introduced County Councillor Robin Legge, who now represents Evershot.

Apologies for absence were received from District Councillor A Frost and Councillor Lock.

Minutes The minutes of the last meeting were approved and signed as correct.

Co-option of new Councillor Councillor Wasilewski welcomed Councillor Jo Williams to the meeting and wished her every success in her new capacity.

Rectory House parking Mr Geary Skinner's drawings of the parking which occurs outside his house were passed around the table. He has asked for bollards along the pavement outside Rectory House. Cllr Mors pointed out the two issues: a) general parking, and b) parents picking up children from the school. Cllr Wasilewski suggested the village hall car park and path from there to school should be used by parents. The clerk was instructed to advise the police of the situation, and to ask for police representation at the next parish council meeting. Cllr Mors mooted the idea of local training in the use of speed cameras, as in the case of other counties; it was realised that this would involve implications which should be considered.

Risk Assessment and St John's Well Councillor Crate with Mr and Mrs Wilton inspected the site and found all to be in satisfactory order. Mrs Wilton has incurred no expense in her maintenance of the site.

Trafalgar Day Councillor Wasilewski forwarded the idea of a beacon, but there was no positive response to this.

Finance

MOTION: That the Clerk's salary should be in accordance with National guidelines
Proposed: Councillor Wasilewski
Seconded: Councillor Pearce.
All in favour.

Fossa: The recent request for a donation to help fund the wooden play structure at the school was discussed. Some dissension was apparent, and the clerk was asked to ascertain if the playground and the pool were open to anyone, and to confirm the age limit of potential users. It was also suggested the playground might be advertised more, and that the Council consider its budget.

Current Statement:
Balance at 9 May 2005: 1194.65
Deduct: SEC 47.00 1147.65
Cheques not yet presented:
DAPTA: 49.54 1007.78
SEC (Tess light): 90.33
Clerk's salary: 323.13
Balance at 4 July 2005: 684.65
Expected expenditure: audit fee of 50.00

Date of next meeting The date of the next meeting was set for 5 September.

This meeting finished at 8:30pm.

Minutes of the meeting held on 9 May 2005 at 7:30 pm in the village hall.

Those present:
Councillor Wasilewski (in the Chair)
Councillor Mors
Councillor Crate
Councillor Pearce
Councillor Lock
Councillor Potter

There were no apologies for absence, but the Chairman stressed the fact that in future any apologies of this nature must be substantiated with good reason.

Minutes The minutes of the last meeting were approved and signed as correct.

Local Environment Quality Councillor Mors referred council to the recent letter received from the Minister for Rural Affairs which introduces the Clean Neighbourhoods and Environment Bill giving specific powers to parish and town councils. In order for council to become more aware of the implications this matter was deferred to the July meeting.

Beech House footpath Public Path diversion order 2004. This meeting will take place on 19 May at the Council Offices, Stratton House, Dorchester at 2.15 pm. Objectors are permitted to speak.

Finance Councillor Mors explained that the Contract of Employment and Job Description for the Clerk to the Council has been completed and signed.
The option of a donation to Dorset Air Ambulance was delayed as it was believed that the Street Fair organisers will make a donation.
DAPTC. It was proposed by Councillor Mors and seconded by Councillor Wasilewski to authorise payment for continuing membership of DAPTC.

Current Statement:

Balance at 7 March 2005 1087.94

Deduct:
Clerk's salary 228.00
Clerk's expenses 74.72
Village Hall hire 28.00
Southern Electric 56.62
Insurance 358.96
SEC 47.00
Total 732.29
New balance 294.65

Add:
Precept 900

Balance at 9 May 2005 1134.65

Expected expenditure:
DAPTA sub 49.00
SEC 47.00

The date of the next meeting was set for 4 July 2005 at 7:30pm.

Minutes of the meeting held on 7 March 2005 at 7:30 pm in the Village Hall. Those present:

Councillor Wasilewski (in the Chair)
Councillor Pearce
Councillor Mors

In attendance: County Councillor FG Streets, District Councillor A Frost.

Apologies were received from Councillor Reynolds, Councillor Potter, and Councillor Lock.

Minutes The minutes of the last meeting were approved and signed as correct.

Forum on Village Matters Councillor Wasilewski welcomed Mr M Scrace of Ilchester Estates who, in turn, apologised for the absence of Mr Ben Jones, the Country Agent.

Common Farm development The Estate now has a legal certificate of development, and will submit new plans to WDDC within the next two months. Assuming no problems arise, work should commence in 12/18 months time. The Chairman raised the subject of street lighting and reminded Mr Scrace that Evershot parish is not prepared to maintain any further lighting and also that parking for 2 or 3 buses will be required. The bridge will be re-sited to give a better sight line.

Back Lane development Councillor Pearce regretted the council had not been offered an opportunity to speak at the relevant planning meeting. Mr Scrace assured the council that the shed at No. 4 Tanyards will be replaced before the existing one is demolished. He assured the council that the wild life survey had taken place.

Tanyards Councillor Wasilewski enquired if the Estate had any plans for the waste land at Tanyards, because if the village pursues the Best Kept Village idea, this would impair the entry. Mr Scrace replied that the Estate has no immediate plan, but would be open to any ideas.

Freedom of Information The Declaration Form for the publication scheme was signed by the Chairman.

Air Ambulance The clerk was asked to present a motion for this on the next agenda.

Parish Plan and Best Kept Village Concerning the latter, Councillor Mors recommended that those who suggested the idea should form a committee and that the Council give them every support. County Councillor Streets suggested that DCA should be invited to the Annual Meeting and talk about the Parish Plan. He pointed out that a Parish Plan may indicate to landowners what villages need. The Clerk was asked to put this in hand and also to inform The Chimes.

Finance MOTION: That the Parish Clerk be appointed Responsible Financial Officer.
Proposed - Councillor Wasilewski
Seconded - Councillor Mors
All in favour.

Current Statement
Balance at 10 January 05 1,424.94

Subtract:
Clerk's salary 228.00
SEC 94.00
DAPTC (training) 15.00

Balance at 7 March 05 l,087.94

Projected withdrawal:
SEC 47.00
Clerk's salary 228.00
Clerk's expenses 60.00
Hire of village hall 28.00
Tess light 100.00
Total 463.00

Date of next meeting The Annual Village Meeting will take place on Monday 9 May 2005 at 7pm, followed by the AGM of Evershot Parish Council, followed by the Parish Council Meeting.

County Councillor Streets said that, as this was his last meeting with EPC, he wanted to thank people of Evershot for always making him welcome which had made his task so much easier.

The meeting finished at 8:20pm.

Minutes of the meeting held on 10 January 2005 in the Village Hall at 7:30pm. Those present:

Councillor Wasilewski (in the Chair)
Councillor Crate
Councillor Pearce
Councillor Lock
Councillor Potter

In attendance: County Councillor F.G.Streets.

Apologies were received from Councillor Reynolds, Councillor Mors and District Councillor A.Frost.

Minutes The minutes of the last meeting were approved and signed as correct.

West Dorset Partnership Councillors were uncertain about the idea of pursuing a Parish Plan. The clerk was asked to investigate this further.

Drainage in Fore Street Mr Cheleda, District Highways Engineer, DCC, visited Evershot to confirm Mr Osmund's (Western Area Highways Office) idea of raising the pavement outside Laundry Cottage. Cleaning the gully at the church has had no benefit as it has been discovered there is no outlet, neither has the chamber been enlarged. DCC is yet to investigate drains at St Blaise. The Chairman said that she felt the prospective new gully at Pipers Hey entrance would not be necessary, having observed the downward rush of water gushes across the road before it reaches that point. The clerk was asked to clarify the situation with Mr Osmund.

Road Safety Strategy No further progress has been made, and Councillor Streets offered to pursue the subject of a slip road at Holywell junction.

No. 2 Account The clerk will proceed to open a Community 30-day notice account.

Finance
Balance at I November 2004 1,485.71
Subtract:
Clerk's expenses 60.77
Balance at 10 January 2005 1,424.94

Projected
94.00 (SEC)
228.00 (Clerk's salary)

MOTION That the Clerk's salary should be in accordance with National guide lines.
Proposed: Councillor Wasilewski
Seconded: Councillor Crate.
All in favour.

Date of next meeting The date of the next meeting was set for 7 March.

This meeting finished at 8:05pm.